1. All offices (except where noted) will be limited to a two-year term. A vote of confidence may be called on any office at any time during the term. Two months prior to the end of a term, the officer must announce that his/her term is ending. If there are others interested in the office at that time and the incumbent officer is also interested, a vote by the populace must be held.

2. Persons interested in becoming an officer must announce their intentions for entering the ballot and for which office they wish to occupy, a minimum of two months prior to the vote.

3. All voting for officers and deputies will be done two months prior to the end of the officer’s term. This may change if an office is vacated ant there is no deputy to complete the remainder of the term.

4. Offices will change hands at different times during the year in order to prevent chaos and aid in the smooth transition of the governing body.

A. The offices of Seneschal, Herald, and their deputies will change hands at

the Twelfth Night Event.

B. The offices of Exchequer, Arts & Sciences, and their deputies will change

hands on the first of March.

C. All other officers and deputies will change hands at the end of the

traditional Three Day Event.

5. All persons interested in becoming an officer must show active involvement in the group for at least one year.

A. Although not required, it is highly recommended that a person serve as

deputy of the office he/she is interested in before taking on the responsibility

of said office.

6. When an officer steps down before his/her term of office is completed, the deputy officer (drop dead) will complete the remainder of the term. If the drop-dead deputy is unable to complete the term, the officer stepping down may appoint a representative to maintain the office until an election for the position can be held.

1. REQUIREMENTS

A. All officers must be paid National members and meet Kingdom

requirements. (See AEthelmearc Law & Policy Book and/or Seneschal

Handbook.)

B. All officers must obey and support the laws of Kingdom and the Baronial

Laws & Policies without prejudice.

C. All officers are expected to attend officer meetings as scheduled by

the Seneschal.

i. All officer meetings are open to the populace.

D. All officers will support and train deputies of that office.

E. There will be only one deputy for all offices: the drop-dead deputy. All

others will now be referred to as assistants. All drop-dead deputies must be

paid National members.

F. All officers will provide a list of Baronial property held by their office to the

Seneschal’s office on a yearly basis.

G. Copies of all quarterly, event, and year-end reports will be given to the

Seneschal.

H. Upon the presentation of receipts, all offices will be reimbursed a yearly,

non-cumulative, amount of $50 to cover any administrative expenses, i.e.

printing, postage, or other necessary supplies. Any expenses over $50 must

be voted upon by the Financial Committee.

2. SENESCHAL (President)

A. The Seneschal office is a two-year term running from January to

January.

E. The Seneschal is responsible for scheduling officer’s meetings.

F. The PENNSIC LAND GRAB AGENT falls under the office of

Seneschal.

1. The Pennsic Land Grab Agent is a one-year term, January to

January, with an automatic roll over to the next year. The office will

continue to roll over until the PLG Agent no longer wishes to hold the

office, or another party expresses interest in the office. The PLG Agent

is not an officer, but an Agent for the Barony.

2. The Pennsic Land Grab Agent is responsible for obtaining the

information about the Pennsic War land rush from the Pennsic land

distributor and for submitting the necessary paperwork to reserve

camping space for Barony members at Pennsic each year, preferably in

the traditional area.

3. The PLG Agent is allotted a yearly allowance of $50.

4. The PLG Agent shall be present at the Pennsic War for the required

time and shall assist in the placement of campers to insure fair

distribution of the reserved land.

3. EXCHEQUER (Treasurer)

6. CHATELAINE

A. The Chatelaine office is a two year term running from August to

August.

B. The Chatelaine’s main duties are to welcome new members into the

Barony and the SCA, and to see that such persons obtain the information

they need to function as part of the group.

C. The Chatelaine is the "contact" person to whom all inquiries regarding

Society activities should be referred. It is the Chatelaine’s responsibility to

arrange demonstrations of various Society activities, as time and

availability of members to participate allow.

D. The Chatelaine’s duties regarding demos are to get members and

equipment to show the diversity of studies, i.e. dancing, garb making,

brewing, calligraphy, etc., and different types of marshal activities.

E. The Chatelaine’s duties regarding new members are to make them feel

welcome, answer questions about the society, provide beginner

information about event requirements, and introduction to members that

may share an interest in an activity or study.

F. The Chatelaine must work with the Chronicler to compile a yearly

Baronial Directory.

1. The Chatelaine may only give the Chronicler the names of those

who want to be in the Directory.

7. CHRONICLER

A. The Chronicler office is a two year term running from August to August.

B. The Chronicler’s duties are to produce and distribute by the 28^th of

each month the following month’s newsletter. This means collecting

articles, artwork and information from the group about upcoming events

and items of interest to the Barony, such as meeting times and places of

various guilds, etc. The minutes from the monthly meetings should be

published in each newsletter.

C. The Chronicler will be reimbursed for the cost of publication and

distribution of the newsletter monthly. Such costs are to be considered

beyond that of the routine administrative fund.

Chronicler. The Scribe does not have to be a National member. The

office of Scribe will be responsible for the meeting minutes and will give

them to the Chronicler at the end of the meeting or in an otherwise timely

manner for publication. If neither the Scribe nor the Chronicler can attend

the monthly meeting, the Seneschal must be notified.

E. The responsibilities of the Scribe are not a responsibility of the

Chronicler.

F. The office of Historian falls under the Chronicler.

1. The Historian has no set term.

2. The Historian is responsible for all Barony records and reports.

3. The Historian will keep Barony history alive, i.e. the first time

something hew happens and who is responsible for "war stories,"

family trees, and timelines.

8. MINISTER/MISTRESS OF LISTS

A. The MOL office is a two year term running from August to August.

B. The MOL is the scorekeeper for tournaments and keeps track of who

fights who and who wins that competition.

C. The MOL must work closely with all Barony Marshals.

D. The MOL is responsible for all Kingdom-required paperwork and

waivers.

9. MARSHALS

A. The various Marshals are: Knight Marshal (heavy weapons), Marshal

of Fence, Archery Captain, Thrown Weapons Marshal, and Equestrian

Marshal.

B. All Marshals must be warranted by Kingdom and be paid National

members.

C. The Baronial Marshals will be voted on by the participants directly

under this Marshal. Warranted deputies are encouraged.

D. The Marshals are responsible for the safety and conduct of the

participants on the field, participant authorizations, and equipment

inspection. Marshals must get a signed waiver form and provide Kingdom

rules to all new participants. They must keep the participants updated on

all Kingdom rules that affect them.

E. The Marshals are responsible for getting signed waivers from

either minors, nonmembers, or members who cannot produce a

current membership card at any and all gatherings where fighting

may be taking place. These waivers must be sent to the appropriate

Kingdom official for filing in a timely manner.

10. CHANCELLOR MINOR

A. The Chancellor Minor office is a two year term running from August to

August.

B. The Chancellor Minor’s duties of this office are the entertainment and

education of children at Baronial events, not a baby-sitting or daycare

service. It is suggested that the Chancellor Minor obtain adult assistance

when conducting Baronial children’s activities.

11. CHIRURGEON

A. The Chirurgeon’s office does not have a limit due to the training

necessary.

B. The Chirurgeon is responsible for the administration of first-aid only to

the limit of the Chirurgeon’s mundane certification. The Chirurgeon is

responsible for stocking and updating the first-aid kit.

C. The Chirurgeon must comply with all Kingdom requirements (see

Kingdom Law and Policy Book).

12. WEB MINISTER

A. Responsible for maintenance and upgrades of the Baronial web

pages.

B. Responsible for obtaining written consent for publication of

personal information on the web.

1. EVENT PROPOSALS

A. Call for proposals will be made to the populace at the monthly meeting

in October for the upcoming Three Day event; April for the upcoming 12^th

Night event; any other event should be proposed a minimum of three months

in advance of said event. This does not include bonfires and other single-

evening gatherings. All Autocrats and Co-Autocrats must be paid national

members. It is strongly suggested that Autocrats are active in Baronial

activities.

B. Both the annual 12^th Night event and the Three Day event should

have both an Autocrat and a Co-Autocrat.

C. The proposed event should be delivered in a planned manner, not just

suggested. This should include a written description of the event for

publication in the newsletter.

D. The proposal should include the following information: date of the event,

site, site fee, Autocrat, Co-Autocrat(s), proof of membership, Feastocrat, and

a general idea of cost.

provide progress reports on the event at the monthly meeting until the

event is held.

C. If for some reason the event plans are not progressing as proposed,

the Seneschal and Baronial officers may step in and take over

responsibility for the event.

2. EVENTS

A. The Autocrat has the final word on all decisions during the event;

however, the Seneschal can intervene in case the Autocrat is unavailable or

Kingdom law is being broken.

B. The Autocrat should consult with the Baron and Baroness on

matters of protocol and court.

C. The Autocrat must work with the Marshals to see that all marshal activities

are safe and meet all Kingdom requirements. Waivers must be signed on all minors, nonmembers, and members who cannot produce a current membership card. These waivers must be sent to the appropriate Kingdom official for filing in a timely manner.

D. The Autocrat must work with all officers to complete all the necessary

paperwork within 30 days of the end of the event.

E. The Autocrat or Co-Autocrat must be on site at all times and be easily

identifiable.

3. POST EVENT

A. The Autocrat must see that the site is well cleaned and restored to its

original condition (preferably cleaner than the original condition).

B. The Autocrat must save all receipts and immediately contact the

Exchequer to fill out the Kingdom event report. The event report is the

Autocrat’s responsibility, not the Exchequer’s; however, it is strongly

recommended that consensus between the Exchequer and Autocrat is

reached.

C. The Autocrat must make all the event paperwork known to the populace in

the newsletter.

D. Any monies collected in the course of Events/Demos must be

forwarded to the Exchequer. Failure to do so may result in prosecution.

1. GENERAL

A. The Barony of St. Swithin’s Bog will have a Baron and/or a Baroness.

B. The Baron and Baroness will serve a 3 year term.

C. The Baron and Baroness will be limited to two consecutive terms, but may

run again upon the next election process.

2. RIGHTS AND RESPONSIBILITIES

A. RIGHTS

1. The Baron/ess have the right to display the arms of the Barony of St.

Swithin’s Bog and to delegate the carrying of the Baronial banner in battle,

court, or as appropriate.

2. The Baron/ess has the right to appoint a Captain of the Guard to serve

at his/her pleasure.

a. The Captain of the Guard will be responsible for deciding the make-

up of the guard.

i. Anyone may be appointed to serve in the Guard.

3. The Baron/ess has the right to hold Baronial Court and give Baronial

awards.

a. Baronial awards carry no precedence and are equal in status.

b. Baronial awards shall be known as The Order of St. Swithin.

i. Service: Purpure, three bulrushes Or.

ii. Martial: Gules, three bulrushes Or.

iii. A&S: Azure, three bulrushes Or.

iv. Youth (for children age 16 and under): Pending.

c. There will also be a Special Order of St. Swithin to be given by the

Baron/ess once a year at their pleasure to any individual they feel has

shown outstanding skill, grace, courtesy, chivalry, and service within

the Barony.

i. Sable, three bulrushes within a bordure Or.

4. The Baron/ess has the right to choose various Baronial Champions by

whatever methods he/she desires.

5. The Baron/ess will be allotted a yearly amount of $100.00 to cover any

administrative expenses (printing, postage, or other supplies) or traveling

expenses for their office.

6. The Baron or Baroness has the right to resign at any time.

B. RESPONSIBILITIES

1. The Baron and Baroness are Baronial Officers.

2. The Baron/ess has a responsibility to the Barony to conduct

themselves in a manner that reflects the ideals of the SCA.

3. The Baron or Baroness shall make every effort to attend all official

events and meetings held within Baronial borders.

4. The Baron/ess are liaisons to royalty and hold the Barony in fealty

to the Crown.

5. The Baron/ess hold a seat on the Financial Committee.

3. QUALIFICATIONS OF BARON AND BARONESS

A. The Baron/ess must be at least 18 years of age.

B. The Baron/ess must be paid National members of the SCA.

C. The Baron/ess must reside within the Baronial borders for at least 1

year prior to the election process.

D. The Baron/ess must have at one time submitted a name and device to

the College of Heralds.

4. ELECTION PROCESS

A. VOTER ELIGIBILITY

1. Voters must be paid National members and at least 14 years of

age, prior to the start of the election process.

2. Voters must reside within Baronial borders.

B. ELECTION PROCESS

1. Ten months prior to the end of the Baronial term (September), a call

for letters of intent will be published in the Baronial newsletter.

a. Any Baronial member who wishes to run for Baron/ess may do

so by submitting a letter of intent to the Baronial Seneschal.

b. Letters of intent should include:

i. Qualifications: activities past and recent that member has

participated in, offices held, and any awards received.

ii. SCA name and mundane name.

iii. Ability/willingness to travel.

iv. Ability/willingness to afford costs associated with the office

(travel, phone, garb, etc.).

v. Proof of paid National membership.

c. Letters of intent must be received by the Seneschal no later than

the published deadline (October).

d. Letters of intent will be published in the Baronial newsletter and

sent to the AEthelmearc Crown.

C. BALLOTS

1. Ballots will contain the required vote on change of status.

a. If the majority vote is to change branch status, the election process

will stop and the Crown will be notified.

2. Ballots will contain a list of single candidates and/or couples from which

to choose either a single Baron or Baroness or a couple to hold the

position of Baron and Baroness jointly.

3. The candidate(s) receiving a plurality of the votes cast will hold the office.

4. Ballots will be mailed using the mailing labels supplied by the corporate

office of the SCA. Any member who is not on this list may vote by

showing proof of membership to the Seneschal.

D. VOTING

1. Ballots (votes) will be counted at the Barony meeting seven months

prior to the end of the term of the present Baron/ess (December).

2. Voting by proxy will be permitted for members not able to attend the

meeting where the vote is taking place.

a. A proxy vote must be received by the Seneschal no later than 3 days prior to the meeting and will remain sealed until the count of all

ballots takes place. Ballots received after the deadline will not be

included in the vote.

b. To insure one vote per member, proxy ballots must contain the mailing label sent on the ballot envelope to verify membership.

3. The ballots will be counted by the Seneschal and two other Officers.

a. None of the Officers counting the ballots may be named on the

ballots nor may any of their family members.

5. RESIGNATION OR REMOVAL OF BARON OR BARONESS

A. REMOVAL

1. A vote of confidence may be called upon the Baron/ess at any time.

2. The vote of confidence will be a formal mailed polling overseen by the

Baronial Seneschal, the Seneschals of any Cantons, and the Baronial

Herald.

a. Should the vote be to remove the Baron/ess, the Crown will be

requested to appoint a Vicar until such time as the procedure to

select a new Baron/ess can be implemented.

B. RESIGNATION

1. Should the Baron or Baroness choose to resign, he and/or she must

send a letter of resignation to the Baronial Seneschal, Kingdom

Seneschal, and the Crown.

2. In the case of a reigning Baron AND Baroness, should only one choose to resign, but not both, the one remaining will serve for the remainder of

the term.

3. Should the Barony be left without a titular head, the Barony will ask the

Crown to appoint a Vicar and the election process will begin.

a. Should this occur during the last 6 months of the term, no

replacement will be invested; instead the Crown will be asked to place

a Vicar until the next scheduled election process. Any appointment

of a Vicar will proceed according to Kingdom law.

6. MISCELLANEOUS

A. The Seneschal may not run for the position of Baron/ess. Should he/she

wish to run, he/she must step down prior to the published call for letters of

intent, and take his/her name off the Baronial checking account signature

card.

7. REGALIA

A. All regalia will be inventoried and inspected on a yearly basis by the

Baron/ess, Seneschal, and Chamberlain.

1. Any regalia no longer in use, but still in good condition, may be placed

in the Barony’s traditional fundraising auction at 12^th Night.

8. CANTONS

A. FORMATION

1. Will be according to Corpora and the Laws & Policies set down by the

Kingdom of AEthelmearc.

B. FUNDING

1. The Barony will permit a "one-time" transfer of funds of $500.00 to the

Canton after the status of the Canton becomes official.

C. REPORTING

1. The Canton will be responsible for deciding how it wishes to report to

its Kingdom/Baronial Officers if not prescribed already by Kingdom

laws/Society laws.

a. Report directly to Kingdom officers according to Law & Policy with

copies sent to their Baronial Officer.

b. Report through Baronial Officers who would then file complete reports

with Kingdom according to Law & Policy.

i. Should this be the chosen report route, Kingdom Officers would

have to be notified by the Canton.

1. E-GROUPS

A. Official Bog e-group will be listed in the newsletter upon approval by

the Baronial Seneschal.

1. For the purpose of timely inter-group discussion and messaging.

2. Polling for general consensus on issues may be conducted on the

e-group.

2. ELECTRONIC VOTING

A. Only Officers unable to attend monthly meetings may send a vote on

agenda items via e-mail to the Seneschal or Their Excellencies, to be

counted with meeting votes.

1. MISCELLANEOUS

A. Disputes are to be handled according to Kingdom guidelines.