BARONY OF ST. SWITHIN'S BOG: LAWS AND POLICIES
UPDATED APRIL 2004
 
v The following Laws and Policies do not supercede the Kingdom laws. 
These 
local laws are meant for the populace of St. Swithin's Bog and the 
daily 
governing of the group. These Laws and Policies must be reviewed 
yearly, or as 
needed, by the officers of the group and appropriate changes made per 
that 
group.
v Changes to Baronial Law and Policy take effect upon publication in 
the 
monthly newsletter. 
v Baronial Law and Policy will be published in its' entirety once a 
year. 
v The populace and individuals representing the Barony of St. 
Swithin's Bog 
are expected to conduct themselves with honesty and chivalry at all 
times and 
obeys both Kingdom and mundane law. 
 
 
PART I: TERMS AND VOTING RULES
 
A. All offices (except where noted) will be limited to a two-year 
term. 
Three (3) months prior to the end of a term, the officer must announce 
that 
his/her term is ending and their intentions. Announcements will be 
made 
verbally at the Baronial business meeting and in writing in the monthly 
newsletter 
B. Interested parties/ candidates for an office must announce their 
interest 
no less than two (2) months prior to the term ending. Announcements 
will be 
made verbally at the Baronial business meeting.
C. In the event that more than one (1) person is interested in the 
same 
office, a vote by the populace must be held. This vote shall take 
place at the 
Baronial business meeting, no less than one (1) month prior to the term 
ending.
D. A vote of confidence may be called on any office at any time during 
the 
term.
E. Offices will change hands at different times during the year in 
order to
  prevent chaos and aid in the smooth transition of the governing 
body. 
 
 1. The offices of Seneschal, Herald, and their deputies will 
change 
at
 The Twelfth Night Event.
2. The offices of Exchequer, Arts & Sciences, and their deputies will 
 change on the first of March.
 3. All other officers and deputies will change in August
F. When an officer steps down before his/her term of office is 
completed and 
a replacement is not immediately available, the Drop-dead will call for 
Letters of intent and maintain the office until the position is filled.
1. The Drop-dead whenever possible will be the person who previously 
held 
the position. 
 
PART II: OFFICES & OFFICERS
 
A. REQUIREMENTS 
 1. All officers and Drop-dead Deputies must be paid National members 
and 
meet Kingdom requirements. (See AEthelmearc Law & Policy Book and/or 
Seneschal 
Handbook.)
 2. All officers must obey and support the laws of Kingdom and the 
Baronial 
 Law & Policies without prejudice. 
 3. All officers are expected to attend officer meetings as 
scheduled by 
 the Seneschal. All officer meetings are open to the populace.
4. All officers are encouraged to support and train deputies of that 
office.
 a. Although not required, it is recommended that a person 
serve as 
 Deputy of the office he/she is interested in before taking 
on the 
 
 responsibilities of that office. 
 5. All officers will provide a list of Baronial property held by 
their 
office to the 
 Seneschal on a yearly basis. 
 6. Copies of all quarterly, event, and year-end reports will be 
given to 
the 
 Seneschal. 
7. Officers are expected to keep the populace informed of the workings 
of 
 their office via the monthly newsletter and/or at Baronial business 
meetings.
 8. Upon the presentation of receipts, all offices will be 
reimbursed a 
yearly, 
 non-cumulative, amount of $50 to cover any administrative expenses, 
i.e. 
 printing, postage, or other necessary supplies. Any expenses over 
$50 
must 
 be voted upon by the Financial Committee.
 
B. SENESCHAL (President)
  1. The Seneschal office is a two-year term running from January 
to 
 January. 
 2. The Seneschal will oversee the finances/expenses of the group, 
 including the co-signing of checks, signature cards, Corporate 
Resolutions, 
 and any other related banking procedures. The Seneschal must 
review 
 and co-sign all Kingdom-required Exchequer and Baronial reports. 
The 
 Seneschal will also be responsible for ratified funds heard and 
voted on 
by 
 the populace. 
 3. The Seneschal is in charge of monthly business meetings. This 
means
 calling on officers or their deputies at each meeting to discuss 
their 
relative 
 offices with the populace. 
 4. Monthly meetings require the presence of the Seneschal, or 
his/her
 deputy, three other officers or deputies, and at least 10 members 
of the 
 
 populace of St. Swithin's Bog. 
5. If the Seneschal and his/her deputy cannot be present for a meeting, 
they 
must inform the other officers as soon as possible. 
 6. The Seneschal is responsible for scheduling officer's 
meetings.
 
 
 
 
C. The PENNSIC LAND GRAB AGENT
(falls under the office of Seneschal.)
 1. The Pennsic Land Grab Agent is a one-year term, January 
to 
 January, with an automatic roll over to the next year. The 
office will 
 continue to roll over until the PLG Agent no longer wishes 
to 
hold the
 office, or another party expresses interest in the office. 
v The PLG Agent is not an officer, but an Agent for the Barony.
 2. The Pennsic Land Grab Agent is responsible for obtaining 
the 
 information about the Pennsic War land rush from the 
Pennsic 
land 
 distributor and for submitting the necessary paperwork to 
reserve 
 
 camping space for Barony members at Pennsic each year, 
preferably 
in 
 the traditional area. 
 3. The PLG Agent is allotted a yearly allowance of $50.
 4. The PLG Agent shall be present at the Pennsic War for the 
required
 time and shall assist in the placement of campers to 
insure 
fair 
 distribution of the reserved land.
 
D. EXCHEQUER (Treasurer)
 1. The Exchequer office is a two-year term running from March 1st 
to 
 March 1st, as this will facilitate the filing of the 
year-end 
report.
 2. The Exchequer is required to keep the original paperwork of all 
 incoming funds and all outgoing expenses. 
 a. The bank signature card is also the responsibility of the 
Exchequer. This card requires four signatures:
 i. The Seneschal.
 ii. The Exchequer.
 iii. The Kingdom Exchequer.
 iv. A third Barony member agreed on by the Seneschal and 
the 
 Exchequer. (Preferably one of their deputies.)
 v. No two signatories on the bankcard shall share the same 
 address.
 3. The Exchequer is required to have a current balance of the 
Barony's 
 
 Account and a complete breakdown of incoming and outgoing 
funds 
and
 furnish that balance at the monthly meeting. Bank statements 
will be 
 
 sent to the exchequer with a copy to be given to the Seneschal 
 monthly.
 4. The Exchequer is required to fill out quarterly and bi-yearly 
reports 
to 
 the Kingdom Exchequer. 
 5. The Exchequer must not furnish any funds to any person without 
 ratification from the populace or consent from the Seneschal.
 6. The Exchequer must follow Kingdom rules and laws and train 
his/her 
 Deputy, in these procedures. 
 7. The year-end report must be published in the Barony's 
newsletter one 
 One month after the report is filed. 
 8. Any funds going to any of the three signatories will require 
the 
 signatures of the other two parties. 
 
 
 
 
 
E. CHAMBERLAIN
 1.  The Chamberlain office is a two-year term running from August 
to 
 August.
 2. The Chamberlain is responsible for keeping track of all 
Baronial
 property /regalia.
 a. Provide complete listings of property/regalia, updated 
yearly 
as 
 to condition, repair, and removal.
 b. Provide copies of listings to Seneschal and bringing to 
that 
 officer's attention any missing property, need for repair 
or 
removal.
 c. Responsible for obtaining bids for any purchase of 
Baronial 
 
 property and presenting to the Financial Committee. 
 
 F. FINANCIAL COMMITTEE
 1. The Financial Committee is responsible for any changes to 
 these particular policies.
 2. The Baronial Seneschal and the Exchequer are members of the
 Financial Committee as are the Baron and Baroness.
 3. The officers and their Excellencies shall serve on the 
financial 
 committee for the term of their offices.
 4. Two paid National Society Baronial members who do not 
 reside at the same address or hold any of the above offices 
shall 
 be selected from the populace to fill the final two seats of 
the 
 committee. The term for these two members is limited to one
 year.
 5. Each member of the committee is allocated one vote. The
 exception would be when a Baron and Baroness are both serving 
 on the committee. Their Excellencies shall share one vote 
 between them. 
 6. Unless otherwise specified, a majority of votes, of the full 
financial 
 committee, is sufficient to carry any decision.
 7. All members of the Barony are welcome to observe any 
 Baronial Financial Committee meeting.
 8. The Baronial Exchequer is responsible for creating and 
 proposing a yearly budget. The members of the committee may 
 make suggestions to the addition or subtraction of any budgeted 
  item or propose new items be included in the budget. The final 
 version of the budget must be approved by vote of the Baronial 
 Financial Committee members. 
 9. The Exchequer shall ensure that the final budget is published, 
  along with the annual financial report, in the Baronial 
newsletter. 
 The Exchequer should receive requests for additional funds with 
 sufficient time to convene the Financial Committee. Changes to 
a 
 final budget must be reviewed and approved by the Financial 
 Committee.
 10. The Financial Committee shall create and approve all officers' 
 funds (does not include Kingdom Office sponsorships). The 
 Exchequer shall maintain a list of these funds, their purpose, 
 duration, any restrictions, and the method of dispersal of any 
 funds remaining at the end of the fund's life. This 
information 
 shall be available upon request to the committee. 
 11. The Financial Committee shall be responsible for approving 
 documented reimbursements or cash advances in lieu of 
 documented receipts for amounts greater than $50.00. 
 Emergency expenses can be reviewed and voted upon via e-mail 
  or an on-line meeting of the committee. 
 12. The Baronial Financial Committee shall work in concert with
 the Baronial Chamberlain to handle purchase requests for the 
 Barony. All bids shall be submitted to the Financial Committee 
 for review and selection. Upon selection of a bid, the 
 Chamberlain shall notify the person submitting bids of the 
results 
 and coordinate the purchase of the approved item. Receipts 
shall 
 be handled following the same process for other baronial 
 expenses. 
 13. In the event the office of Chamberlain is vacant, these duties 
 revert to the Exchequer. 
 
G. HERALD
 1. The Herald office is a two-year term running from January to 
January. 
 
 2.  The Herald is required to submit quarterly reports to Kingdom 
as 
 Necessary. 
 3. The principal job of Herald is to help members of the group 
acquire 
 names, badges, and devices. The Herald is also responsible for 
 announcements at events, tournaments, and arranging and running 
Royal 
 
 and Baronial courts. (The choice of Herald at a court is the 
sole 
 prerogative of the noble holding that court.)
 4. The Herald is responsible for the Heraldic Library and must 
make it 
 and himself/herself available to the populace on a regular 
basis for 
 consultation and submissions. 
 5. The Herald should also keep the populace aware of any changes 
 regarding submission policies/fees. The Barony does not pay 
for 
heraldic 
 submissions, except for Baronial devices or badges, since these 
 submissions are for the populace, not one person.
 6. The Herald is also responsible for maintaining and updating the 
 Baronial Order of Precedence. 
 
 
 
H. ARTS & SCIENCES
 1. The A&S office is a two-year term running from March to March.
 2. The A&S officer must submit all required reports to Kingdom.
 3. The A&S officer will adhere to all Kingdom requirements and 
laws. 
 
5. The A&S officer will be in charge of the archives and compiling an 
annual
 list of the available literature to the populace. The A& S officer 
is 
also
 responsible for seeing that loaned items are returned to the A&S a
rchives. 
 The terms for the lending and return of books to the archives will 
be 
 determined by the A&S officer. 
6. The A&S officer will be in charge of scheduling and conducting any
 monthly A&S classes and informing the populace of such meetings.
 
I. CHATELAINE
 1. The Chatelaine office is a two-year term running from August to 
 August.
 2. The Chatelaine's main duties are to welcome new members into 
the 
 Barony and the SCA, and to see that such persons obtain the 
information 
 they need to function as part of the group.
 3. The Chatelaine is the "contact" person to whom all inquiries 
regarding 
 Society activities should be referred. It is the Chatelaine's 
responsibility to 
 arrange demonstrations of various Society activities, as time 
and 
 availability of members to participate allow. 
 4. The Chatelaine's duties regarding demos are to get members and 
 equipment to show the diversity of studies, i.e. dancing, garb 
making, 
  brewing, calligraphy, etc., and different types of marshal 
activities. 
 5. The Chatelaine's duties regarding new members are to make them 
feel 
 welcome, answer questions about the society, provide beginner 
 information about event requirements, and introduction to 
members 
that 
 may share an interest in an activity or study.
 6. The Chatelaine must work with the Chronicler to compile a 
yearly 
 Baronial Directory for the Seneschal files. 
a. Permission must be given by individuals for contact information to 
be
 published in a directory for the populace. 
J. CHRONICLER
 1. The Chronicler office is a two-year term running from August to 
August. 
 2. The Chronicler's duties are to produce and distribute by the 
28th of 
 each month the following month's newsletter. This means 
collecting 
 articles, artwork and information from the group about upcoming 
events 
 and items of interest to the Barony, such as meeting times and 
places 
of 
 various guilds, etc. The minutes from the monthly meetings 
should be 
 
 published in each newsletter. 
 3. The Chronicler will be reimbursed for the cost of publication 
and 
  distribution of the newsletter monthly. Such costs are to be 
considered 
 beyond that of the routine administrative fund.
 4. The office of Scribe is a Volunteer office and answers to the 
 Chronicler. The Scribe does not have to be a National member. 
The 
 office of Scribe will be responsible for the meeting minutes 
and will 
give 
 them to the Chronicler at the end of the meeting or in an 
otherwise 
timely 
 manner for publication. If neither the Scribe nor the 
Chronicler can 
attend 
 the monthly meeting, the Seneschal must be notified.
 5. The responsibilities of the Scribe are not a responsibility of 
the 
 Chronicler. 
 6. The office of Historian falls under the Chronicler.
  1. The Historian has no set term.
 2. The Historian is responsible for all Barony records and 
reports. 
 3. The Historian will keep Barony history alive, i.e. the 
first time
 something new happens,"war stories," family trees, and 
timelines. 
 
 
K. MINISTER/MISTRESS OF LISTS
 1. The MOL office is a two-year term running from August to 
August. 
 2. The MOL is the scorekeeper for tournaments and keeps track of 
who
 fights who and who wins that competition.
  3. The MOL must work closely with all Barony Marshals.
 4. The MOL is responsible for all Kingdom-required paperwork and 
 waivers. 
 
L. MARSHALS
 1. The various Marshals are: Knight Marshal (heavy weapons), 
Marshal
 of Fence, Archery Captain, Thrown Weapons Marshal, and 
Equestrian 
 Marshal.
 2. All Marshals must be warranted by Kingdom and be paid National 
 members.
 3. The Baronial Marshals will be voted on by the participants 
directly
 under this Marshal. Warranted deputies are encouraged. 
 4. The Marshals are responsible for the safety and conduct of the
 participants on the field, participant authorizations, and 
equipment 
 inspection. Marshals must get a signed waiver form and provide 
Kingdom 
 rules to all new participants. They must keep the participants 
updated on 
 all Kingdom rules that affect them. 
 5. The Marshals are responsible for getting signed waivers from 
minors, nonmembers, or members who cannot produce a current membership 
card 
at any and all gatherings where fighting 
 may be taking place. These waivers must be sent, to the 
appropriate 
 Kingdom official, for filing, and in a timely manner.
 
 
 
 
 
 
 
 
M. MINISTER OF YOUTH
 1. The Minister of Youth office is a two-year term running from 
August 
to
 August. 
2. The Chancellor Minor's duties, of this office, are to provide 
structured 
 activities for children at Baronial events, not a baby sitting or 
day care 
service.
3. It is suggested that the Chancellor Minor obtain adult assistance 
when 
conducting Baronial children's activities. 
 
N. CHIRURGEON
 1. The Chirurgeon's office does not have a limit due to the 
training 
 necessary.
 2. The Chirurgeon is responsible for the administration of 
first-aid 
only to 
 the limit of the Chirurgeon's mundane certification. The 
Chirurgeon 
is 
 responsible for stocking and updating the first-aid kit. 
 3. The Chirurgeon must comply with all Kingdom requirements (see 
 Kingdom Law and Policy Book).
 
O. WEB MINISTER
 1. Responsible for maintenance and upgrades of the Baronial web
 pages.
 2. Responsible for obtaining written consent for publication of 
 personal information on the web.
 
PART III: EVENTS AND DEMOS
 
A. PREFERED DATES FOR TRADITIONAL EVENTS
 1. 12th Night- The 3rd weekend in January
 2. Spring Thing- June
 3. Annual July Event The 3rd weekend in July
 4. Baronial Champs-The 1st weekend after Pennsic
 
B. EVENT PROPOSALS
 1. Call for proposals will be made to the populace at the monthly 
meeting
 in October for the upcoming Three Day event; April for the 
upcoming 
12th 
Night event; any other event should be proposed a minimum of three 
 months in advance of said event. This does not include bonfires and 
other 
single- evening gatherings. All Autocrats and Co-Autocrats must be 
paid 
national members. It is strongly suggested that Autocrats are active 
in Baronial 
activities.
 2. Both the annual 12th Night event and the Three Day event should 
 have both an Autocrat and a Co-Autocrat.
 3. The proposed event must be delivered in a planned manner, not 
just 
 suggested Use the Event Bid form in the appendix.
 
 4. The proposal must include the following information: Proposed 
event 
date,
 site and site fee; Autocrat and Co-Autocrat(s); proof of 
membership;
 Feastocrat and a general idea of cost.
 5. Once a bid has been accepted, the Autocrat or Co-Autocrat will 
 provide progress reports on the event at the monthly meeting 
until 
the 
 event is held.
 6. If for some reason the event plans are not progressing as 
proposed, 
 the Seneschal and Baronial officers may step in and take over 
 responsibility for the event.
 
C. Bid Failure
 If no event bids are received by the deadline, any subsequent bids 
can 
be presented at an officers meeting/monthly meeting. The minority 
needed for 
approval is the Baron/ess, Seneschal and Exchequer.
 
D. EVENTS
 1. The Autocrat has the final word on all decisions during the 
event,
however, the Seneschal can intervene in case the Autocrat is 
unavailable, or 
when Kingdom and mundane laws are being broken.
 2. The Autocrat must consult with the Baron and Baroness on
 matters of protocol and court.
 3. The Autocrat must work with the Marshals to see that all 
marshal 
activities 
 are safe and meet all Kingdom requirements. Waivers must be 
signed 
on all minors, nonmembers, and members who cannot produce a 
current 
 membership card. These waivers must be sent to the appropriate 
 Kingdom official for filing in a timely manner.
 4. The Autocrat must work with all officers to complete all the 
necessary 
  paperwork within 30 days of the end of the event. 
 5. The Autocrat or Co-Autocrat must be on site at all times and be 
easily 
 identifiable. 
 
E. POST EVENT
 1. The Autocrat must see that the site is well cleaned and 
restored to 
its
 original condition (preferably cleaner than the original 
condition).
2. The Autocrat must save all receipts.
3. Immediately contact the Exchequer to fill out the Kingdom event 
report. 
 
4. The event report is the Autocrat's responsibility, not the 
Exchequer's; 
however, it is strongly recommended that consensus between the 
Exchequer and 
Autocrat is reached. 
5. The Autocrat must make the completed event report known to the 
  populace in the newsletter, with in 0ne (1) month of 
completion. 
6. Any monies collected in the course of Events/Demos must be 
forwarded to the Exchequer with in one (1) weeks time from the end of 
the 
event. Failure to do so may result in prosecution.
 
 
 
 
PART IV: BARON AND BARONESS
 
A. GENERAL
 1. The Barony of St. Swithin's Bog will have a Baron and/or a 
Baroness.
 2. The Baron and Baroness will serve a 3-year term.
 3. The Baron and Baroness will be limited to two consecutive 
terms, but 
may 
 run again upon the next election process.
 
 
 
B. RIGHTS AND RESPONSIBILITIES
 1. RIGHTS
 A. The Baron/ess have the right to display the arms of the 
Barony of 
St.
 Swithin's Bog or to delegate the carrying of the Baronial 
banner. 
 
 B. The Baron/ess has the right to appoint a Captain of the 
Guard to 
serve 
 at his/her pleasure.
 1. The Captain of the Guard will be responsible for 
deciding the 
 make-up of the guard.
 2. Anyone may be appointed to serve in the Guard.
 C. The Baron/ess has the right to hold Baronial Court and give 
Baronial 
 awards. 
 1. Baronial awards carry no precedence and are equal in 
status.
 2. Baronial awards shall be known as The Order of St. 
Swithin.
 a. Service: Purpure, three bulrushes Or.
 b. Martial: Gules, three bulrushes Or.
  c. A&S: Azure, three bulrushes Or.
 d. Youth (for children age 16 and under): Pending.
 3. There will also be a Special Order of St. Swithin to be 
given 
by the 
 Baron/ess once a year at their pleasure to any individual 
they 
feel has 
 shown outstanding skill, grace, courtesy, chivalry, and 
service 
within 
 the Barony.
 a. Sable, three bulrushes within a bordure Or.
 D. The Baron/ess has the right to choose various Baronial 
Champions 
by 
 whatever methods he/she desires.
 a. Only members of the Barony whose physical residence is 
with 
in the borders of the Barony may be considered for 
Baronial 
 Champion.
 5. The Baron/ess will be allotted a yearly amount of $100.00 
to 
cover any 
administrative expenses (printing, postage, or other supplies) or 
traveling 
expenses for their office.
 6. The Baron or Baroness has the right to resign at any time.
 
 
 
2. RESPONSIBILITIES
 A. The Baron and Baroness are Baronial Officers.
 B. The Baron/ess has a responsibility to the Barony to conduct 
 themselves in a manner that reflects the ideals of the SCA.
 C. The Baron or Baroness shall make every effort to attend all 
official 
 events and meetings held within Baronial borders.
 D. The Baron/ess are liaisons to royalty and hold the Barony 
in 
fealty 
 to the Crown.
 E. The Baron/ess hold a seat on the Financial Committee.
 
C. QUALIFICATIONS OF BARON AND BARONESS
 1. The Baron/ess must be at least 18 years of age.
 2. The Baron/ess must be paid National members of the SCA.
 3. The Baron/ess must have resided within the Baronial borders for 
at 
least 1 
 year prior to the election process.
 4. The Baron/ess must have at one time submitted a name and device 
to 
 the College of Heralds.
5. The Baronial Seneschal and Baronial Exchequer may not run for the 
position of Baron/ess. Should he/she wish to run, he/she must step 
down prior to the 
published call for letters of intent, and take his/her name off the 
Baronial checking account signature card.
D. ELECTION PROCESS
 1. VOTER ELIGIBILITY
a. Voters must at least 17 years of age. 
b. Voters must be paid National members. 
c. Voters must have a society recognized postal address with in 
Baronial 
borders. 
 2. ELECTION PROCESS
 Ten months prior to the end of the Baronial term (September), a 
call 
 for letters of intent will be published in the Baronial 
newsletter.
 1. Any Baronial member who wishes to run for Baron/ess may do 
 so by submitting an application packet to the Baronial 
Seneschal.
 2. Packets must include but is not limited to:
a. SCA and Mundane name.
b. Proof of national membership in the form of a mailing label or copy 
of 
membership card.
c. Proof of having submitted a name and device to the College of 
Heralds.
d. Letters of Intent which must include:
i. Qualifications
ii. Willingness to travel 
iii. Willingness to accept the costs associated with the office.
 3. Letters of intent must be received by the Seneschal no 
later 
than 
 the published deadline (October).
 4. Letters of intent must be published in the Baronial 
newsletter 
and 
 sent to the AEthelmearc Crown.
a. It is the responsibility of the candidate to submit their letters 
to the 
Crown and the Barony Chronicler
5. Failure to provide the information outlined above will disqualify 
the 
 application packet and the candidates submitting it.
 
 3. BALLOTS
 A. Ballots will contain the required vote on change of status.
 a. If the majority vote is to change branch status, the 
election 
process 
 will stop and the Crown will be notified.
 B. Ballots will contain a list of single candidates and/or couples 
from 
 which to choose either a single Baron or Baroness or a couple 
to 
hold 
 the position jointly. 
  
 C. The candidate(s) receiving a plurality of the votes cast 
will 
hold the office.
D. In the event of a tie, the Crown will choose the next Baron/ess
E. Ballots will be mailed using the mailing labels supplied by the 
corporate 
office of the SCA. Any member who is not on this list
 may vote by showing proof of membership to the Seneschal prior to the 
counting of the Ballots.
 
 4. VOTING
 A. Ballots (votes) will be counted at the Barony meeting seven 
months 
 prior to the end of the term of the present Baron/ess 
(December).
 B. Absentee voting will be permitted for members not able to 
attend 
the 
 meeting where the vote is taking place. 
1. An absentee vote must be received by the Seneschal prior to the 
counting 
of the Ballots at the December meeting.
2. Ballots will remain sealed until the count of all ballots takes 
place.
 2. To insure one vote per member, ballots must contain the 
 mailing label sent on the ballot envelope to verify 
membership.
 C. The ballots must be counted by the Seneschal and two other 
Officers. 
 1. None of the Officers counting the ballots may be named 
on the 
 ballots nor may any of their family or Society household 
members.
 
 
E. RESIGNATION OR REMOVAL OF BARON OR BARONESS
 1. REMOVAL
 1. A vote of confidence may be called upon the Baron/ess at 
any 
time.
 2. The vote of confidence will be a formal mailed polling 
overseen 
by the 
 Baronial Seneschal, the Seneschals of any Cantons, and the 
Baronial 
 Herald.
 a. Should the vote be to remove the Baron/ess, the Crown 
will be 
 
 requested to appoint a Vicar until such time as the 
procedure 
to 
 select a new Baron/ess can be implemented.
 
 3.RESIGNATION
 A. Should the Baron or Baroness choose to resign, he and/or 
she 
  must send a letter of resignation to the Baronial 
Seneschal, 
Kingdom 
 Seneschal, and the Crown.
 B. In the case of a reigning Baron AND Baroness, should only 
one 
 choose to resign, but not both, the one remaining will 
serve for 
the remainder of the term.
 C. Should the Barony be left without a titular head, the 
Barony will 
ask the Crown to appoint a Vicar and the election 
process 
will begin.
a. Should this occur during the last 6 months of the term,
 no replacement will be invested; instead the Crown will be asked 
to 
place a Vicar until the next scheduled election process. Any 
appointment of a 
Vicar will proceed according to Kingdom law.
 
F. REGALIA
 1. All regalia will be inventoried and inspected on a yearly basis 
by 
the 
 Baron/ess, Seneschal, and Chamberlain.
 a. Any regalia no longer in use, but still in good condition, 
may be 
placed 
 in the Barony's traditional fundraising auction at 12th 
Night.
 
G. CANTONS
 1. FORMATION
 a. Will be according to Corpora and the Laws & Policies set 
down by 
the 
 Kingdom of AEthelmearc.
 
 2. FUNDING
1. The Barony will permit a "one-time" transfer of funds of $500.00 
(Maximum) to the Canton after the status of the Canton becomes 
official.
a. This transfer amount, is dependant upon the liquid assets of 
The Barony, at the time.
 
3. REPORTING
  A. The Canton will be responsible for deciding how it wishes to 
report to 
 its Kingdom/Baronial Officers if not prescribed already by 
Kingdom 
 laws/Society laws.
 a. Report directly to Kingdom officers according to Law & 
Policy 
with 
 copies sent to their Baronial Officer.
 b. Report through Baronial Officers who would then file 
complete 
 reports with Kingdom according to Law & Policy.
v Should this be the chosen report route, Kingdom Officers would have 
to be 
notified by the Canton.
 
 
 
 
 
PART V: ELECTRONIC COMMUNICATIONS
 
A. E-GROUPS
 1. Official Bog e-group will be listed in the newsletter upon 
approval 
by 
 the Baronial Seneschal.
 a. For the purpose of timely inter-group discussion and 
messaging.
 b. Polling for general consensus on issues may be conducted on 
the 
 e-group.
 
B. ELECTRONIC VOTING
 1. Only Officers unable to attend monthly meetings may send a vote 
on 
 agenda items via e-mail to the Seneschal or Their Excellencies, 
to be 
 
 counted with meeting votes.
 
 
PART VI: OTHER
 
A. MISCELLANEOUS
1. Disputes are to be handled according to Kingdom guidelines.
2. Interpretation and clarification of Baronial Law will be the 
responsibility of the Baron/ess and the Baronial Seneschal. 
 
APPENDIX
A. Baronial Election Ballot
B. Informed Consent for personal information publication.
C. Officer's Meeting Minutes
D. Business Meeting Minutes
E. Event Bids
F. Post Event Reports